Planning Info

Service Planning

Service Planning

Among the many issues to decide when a loved one dies there are two that are primary: planning for the timely disposition of the body and commemorating the life that was lived. When you can separate those two activities, you have a great many more options, both in variety and in cost.

A “funeral” service is with the body present and is usually planned within a few days of death, sometimes in great haste. A “memorial” service (without the body) can be delayed as long as you want, to meet the convenience or needs of the family.

If you belong to a faith community there is typically a standard protocol and ritual. Increasingly, people are choosing to personalize the final gathering to reflect how the individual lived their life.

The information below is intended to aid people in planning a memorial service without the assistance of clergy or a funeral director, although much of it may also be applied to a conventional funeral as well.

Preliminary Decisions

Choose a location

When choosing the location for a memorial service, consider places that reflect their personality or interests. Also, try to choose a location that is convenient for friends and family members.

Select a date

The date selected may be several weeks or even months after the death. Pick a date that allows friends and family time to make travel plans and adjust their calendars.

Choose a leader for the service

For a service to run smoothly, there needs to be someone who is the acknowledged leader. It may be a family member or a friend who is comfortable with facilitating the event or you may wish to consider a celebrant who is non-sectarian individual trained at leading memorial services.

Will there be a primary theme?

You may want to decide on a theme for the memorial service. For what will the deceased be remembered? Also consider if there are issues to be discussed or conflicts to be resolved that will help attendees deal with the death. It may be best to address a controversy rather than to ignore it.

Write the obituary

After writing the obituary, check cost of publication with local newspapers. If the price is too high for your budget, copies of the obituary can be emailed or mailed to friends and family as an alternative. The funeral home may allow you to post a complete obituary on their website at no charge which you can reference from a short death notice in the newspaper.

Notify out-of-town family and friends

All those to be invited to the memorial service should be notified-either in writing by email or with a phone call-in time to make travel arrangements.

Order of Service

The following is a sample Order of Service for you to customize to fit your own unique circumstances.

  • Music
  • Opening Words
  • Candle Lighting or other Ritual
  • Address giving background information or read obituary
  • Readings/Music
  • Personal reflections by one or more family members or friends
  • Summation by service leader
  • Closing words
  • Music

Other Considerations for Funeral or Memorial Service

  • Programs
  • Flowers
  • Memorial Gifts
  • Photographs
  • Memorabilia
  • Reception

No Grey Suits–A family’s story of planning the memorial service for a loved one

The Party of Your Life–Get the Funeral You Want by Planning it Yourself

Poems on Death

If I should Die: Death Poetry